Paralegal - Remote

Position Type: Full-time, salaried, exempt

Compensation: Up to $100,000 per year

Job Location: Remote (US)

Company Overview

Theoria Medical is a comprehensive medical group and technology company dedicated to serving patients across the care continuum with an emphasis on post-acute care and primary care. Theoria serves facilities across the United States with a multitude of services to improve the quality of care delivered, refine facility processes, and enhance critical relationships. We offer a broad scope of services including multispecialty physician services, telemedicine, remote patient monitoring, and more. We currently operate primary care clinics and provide medical services to skilled nursing facilities in numerous states across the nation. 

As a leading edge, innovative, and quality driven physician group, we continue to expand nationally.  In pursuit of this, we continue to seek talented individuals to join our amazing team and care for our population. We wish to extend a warm welcome to all candidates interested in making a difference in healthcare delivery by joining the Theoria team

Theoria's Legal and Compliance Departments are seeking individuals to join its team to assist with healthcare regulatory compliance, contract management, risk mitigation strategies, policy development, legal research, and providing administrative support to attorneys and staff, all while ensuring adherence to relevant laws and regulations.

Shift Structure

• Monday through Friday, 40 - 50 hours per week
• 8:30 a.m. and 5:30 p.m. 

Essential Functions & Responsibilities 

Administrative Support:

• Organize and manage files for Compliance and Legal Departments.
• Maintain calendar entries for the Legal Team and keep track of litigation deadlines.
• Perform administrative duties as assigned.

Legal Research and Document Preparation:

• Conduct legal research related to litigation, compliance, and healthcare regulations.
• Assist with the preparation of legal memoranda and other documents.
• Assist with creating presentations and documents utilizing basic grammar, spelling, and formatting.

Litigation and Dispute Resolution:

• File documents in the appropriate venues (state and federal courts, administrative agencies, etc.).
• Assist with mediation, arbitrations, and litigation (revising and formatting documents, preparing exhibits and indexes, ensuring proper court procedures are followed)

Compliance and Regulatory:

• Assist with regulatory filings, such as license renewals and government-mandated reports.
• Assist with compliance monitoring activities.
• Educate physicians and staff about relevant laws, regulations, and legal issues affecting the healthcare industry.

Communication and Collaboration:

• Communicate effectively and professionally with company personnel and third parties.
• Assist with HR investigations and other legal matters as assigned.
• Provide day-to-day assistance to Compliance and Legal departments as needed and as assigned by leadership, attorneys and compliance department.

General Essential Requirements:

• Timely and regular attendance required.
• Some travel (minimal) may be required for trial/arbitration/litigation assistance.
• Must be able to utilize, with minimal assistance, e-discovery tools and online platforms for document/data management such as:  Monday.com, slack, the Google Suite, excel, MS Office products, github, internal web-based intranet and other web-products.
• Must be able to work independently and meet deadlines.

Physical Requirements

• Must be able to lift or move at 20 lbs.
• Continuous operation of app-based programs (monday.com, google suite of docs) and other web or technology-based programs and applications.
• Effectively communicate with Company clients, partners, vendors, and colleagues.
• Must be able to type at least 50 wpm and spend extended periods of time in front of a computer screen and utilizing personal computer.
• Must have access to reliable transportation if needed for filings or documents requiring use of external post office or mailing services.

Requirements and Qualifications

• 10 years minimum experience filing/handling litigation in Michigan with big law
• Federal and State court experience required
• Excellent proofreading and typing skills required
• Prior experience working in a law firm or for litigators required
• Must have an understanding of modern litigation technology tools and processes and be able to quickly learn and efficiently utilize web-based applications
• Must be extremely organized and detail oriented
• Must be comfortable working on one’s own and with little direction or supervision
• Familiarity with Google suite of applications strongly preferred
• Familiarity with document review software and processes strongly preferred
• Familiarity with Healthcare organizations and physician and APP licensing preferred
• Familiarity with Monday.com or other project management software preferred

Compensation and Benefits 

• Up to $100,000
• PTO and holidays
• 401k with employer match
• Health Insurance 
• Dental Insurance
• Vision insurance

Employee must be able to perform the essential functions of this position satisfactorily, with or without a reasonable accommodation.  Employer retains the right to change or assign other duties to this position. 

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