Executive Assistant - Freelance, Remote
Job title: Executive Assistant - Freelance, Remote in USA at Magic
Company: Magic
Job description: Executive Assistant - Freelance, RemoteDepartment: Support & LeadershipEmployment Type: Full TimeLocation: Global+Reporting To: Client via MagicCompensation: $7.00 / hourDescriptionAbout the Client
A venture-backed technology company revolutionizing global logistics through innovative aerospace solutions. With significant government and military contracts, they're developing cutting-edge technology to transform cargo delivery worldwide. Based in Los Angeles, this rapidly growing startup is backed by $37M in contracts and is led by a renowned aerospace innovator.Why does this role exist?
The Executive Assistant will serve as the crucial right hand to the Founder & CEO, managing both business and personal priorities to optimize executive effectiveness. This role exists to ensure seamless operational flow, allowing the executive to focus on strategic initiatives while maintaining work-life balance and organizational efficiency across multiple projects and ventures.The Impact you'll makeExecutive Support
- Manage complex calendar and email communications
- Coordinate with internal and external stakeholders
- Optimize the executive's time and scheduling
- Provide updates via Telegram throughout the day
- Coordinate family appointments and travel arrangements
- Manage multiple properties and maintenance schedules
- Handle personal scheduling and reservations
- Arrange medical appointments and family commitments
- Handle sensitive and confidential information
- Implement efficient organizational systems
- Communicate on behalf of the executive
- Prioritize and manage tasks proactively
- Interface with high-level contacts
- Manage internal and external communications
- Coordinate across different time zones
- Maintain professional relationships
- Previous executive assistant experience supporting C-level executives
- Demonstrated experience managing both business and personal affairs
- Track record of implementing organizational systems and processes
- Strong command of the English language (written and verbal)
- Experience handling confidential information in a professional setting
- Ability to articulate and demonstrate successful processes and techniques from previous executive assistant roles
- Chief of Staff experience is highly desirable
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.
- Internet speed of at least 40 Mbps
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proactive problem-solving mindset
- Ability to maintain confidentiality
- Detail-oriented with excellent follow-through
- Adaptability and flexibility
- Tech-savvy with modern communication tools
- Strategic thinking and prioritization skills
- Previous Chief of Staff experience or equivalent senior EA role
- Proven track record of implementing efficient systems and processes
- You thrive in fast-paced, dynamic environments
- You're naturally proactive and take initiative
- You maintain grace under pressure
- You're passionate about organization and efficiency
- You understand the importance of discretion
- You enjoy both independent work and collaboration
- You can demonstrate concrete examples of systems you've implemented in previous roles
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 9 AM to 5 PM PST (Pacific Standard Time)
- Occasional weekend availability for urgent matters
- 40 hours per week
- $7 per hour
- No benefits package included