Executive Assistant for a Virtual Production Company in the US (Home Based Full Time)
Job title: Executive Assistant for a Virtual Production Company in the US (Home Based Full Time) in Tampa, FL at Virtual Coworker
Company: Virtual Coworker
Job description: Job Description:
- Provides high-level administrative support and assistance to the CEO, President, Chief of Staff, and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives (Ramp - Tim, Travel - Tim + NAB + OPS).
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Maintains and reviews executive calendars daily and weekly for issues/overlaps, updating the meeting document and sending weekly emails and daily text reminders (Calendar Maintenance / Calendar Doc + Weekly Email).
- Drafts emails and builds up to drafting communications for the leadership team (Email drafts).
- Plans and coordinates All Hands meetings, including organizing food, games, and checking in on slide completion (All Hands Planning).
- Follow up on all small projects, checking in on progress and ensuring accountability.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.