Admin Assistant
WORK ENVIRONMENT: In-Office - Professional office environment DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: ?
- Providing administrative support to the Chief of Medical Services
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- Assist with daily administrative operations in the Division of Children?s Medical Services as directed by the Department.
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- Answer and re-direct calls on a multi-line phone system as directed by the Department.
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- Sort and distribute (internal and external) mail as directed by the Department.
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- Greet and assist visitors in finding the correct destination as directed by the Department
? ** Ensures compliance with DOH policies and procedures. ? Assists the Bureau Chief in coordinating daily operational functions within the Division ? Coordinates, reviews, edits, and formats outgoing correspondence ? Drafts, formats, and completes routine memos and letter within established timeframes ? Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff ? Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials ? Coordinates and makes arrangements pertaining to conferences calls ?
- Attends staff and other meetings as required.
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