Administrative Assistant – Oil and Gas

Join a leading company in the oil and gas sector and enjoy a rewarding career with a competitive compensation package and a great schedule. Primary Services is excited to announce the role of Administrative Assistant for a prestigious client in the energy industry. This role offers an opportunity to showcase your expertise in reception and administrative support, ensuring the smooth operation of daily functions while upholding high security and access control standards. Responsibilities: • Greet and assist guests while collaborating with employees to maintain a professional and welcoming environment. • Answer, screen, and route incoming calls efficiently. • Process guest registration requests using the visitor management system. • Issue and retrieve access cards for visiting employees, ensuring proper protocol is followed. • Coordinate with site personnel and security staff to manage garage visitor gates and expedite unregistered guest access. • Enforce company security policies and issue appropriate visitor passes. • Announce visitor arrivals and coordinate employee escorts to designated locations. • Serve as the company’s subpoena contact. • Assist employees with reserving conference rooms and direct them and their guests to the appropriate areas. • Monitor and implement access control systems, including turnstiles and optical portals. • Provide daily and monthly guest statistics reporting. • Support additional tasks such as mail delivery and event or conference room bookings as needed. Qualifications: • Valid driver’s license. • 3+ years of experience in reception or administrative support roles. • Intermediate proficiency in Microsoft O365 applications, including Excel, Outlook, PowerPoint, SharePoint, Teams, and Word. • Strong verbal and written communication skills. • Exceptional attention to detail and ability to manage sensitive situations with discretion. • Demonstrated ability to build and maintain effective working relationships. • Excellent organizational and time management skills with a proactive approach to problem-solving. • Capacity to work under pressure and meet tight deadlines. Want to be notified of similar positions? Visit www.primaryservices.com/signup/ to sign up or have notifications delivered straight to your inbox! Apply Job!