Legal Administrative Assistant (Must be in EST)

Legal Administrative Assistant - 3 - 6 years experience • Fully remote position – must be in Eastern Standard Time Zone. • Part-Time, 1099 Contract - starting at 6 months... • Hourly: $23-$26 • 20 hours a week on average Remote legal assistant needed for small, but busy, law firm, reporting to the firm’s managing partner. • Your duties would include: • Maintain Case Management System • Ensure ALL deadlines are added to the planner & assigned to either an attorney or paralegal • Keep the deadline spreadsheet updated as new dates are added • Download all ECF’s Filings that are sent via email • Download each filing & save to the client’s SP site in “ECF Filings” folder using the naming convention “001 Complaint” • Read through the filings & update the SP site, planner, AND the deadline spreadsheet as needed • Routinely update case contact information for clients, opposing, council, EEOC, and MSPB contacts to keep client’s contact sheet updated • Coordinate & help run the Weekly Team Meetings • Update deadline spreadsheet prior to weekly meetings (check planner & group email address when updating for the most up to date case information) • Update spreadsheet/deadlines during team meetings & take notes • Send notes to the team, update planner, and complete tasks from meeting • Create new SharePoint Sites for all new clients & add to existing firm lists • Routinely checking the Group emails for new updates & documents • Download all documents sent to the group email so they are saved in clients file, such as motions filed, drafts of motions, documents client sends, etc. • Maintain the Firm business phone system • Train/transition new employees into the Firm • Schedule SharePoint training w/new employees to go over the basics. Send them the training guide prior to so they have for reference. • Add new employee to relevant SP sites & to the Team Communication Site • Communicate w/clients via phone & email • Provide them with weekly/monthly case updates as needed • Schedule meetings w/attorneys • Help gather any relevant client documents for attorney review by sending them a Onedrive link • Help maintain Attorneys calendar • Schedule all client meetings either via Teams or P/C. If teams, set up a new meeting & send an invite to the client. • Draft, edit, and file & send legal documents as needed • Create Notice of Appearance, Withdrawal’s, Letters of Representation, Notice of Deposition, etc. for attorney review & then to opposing counsel or other contacts • Draft Motions as needed for the firm • Add TOCs & TOAs to motions for attorneys as needed • Help with appeal briefs & appendices as needed • File documents in the EEOC portal for attorneys as needed • E-file new EEOC cases for attorneys in the firm • Monitor EEOC email & portal • Send Quarterly Attorney Fees • Index Client Provided Documents • Write deposition summaries for the attorney as needed • Assist with discovery process for cases What’s Next? • 1st Interview (Phone or Video) within The Mom Project website • Follow up interview will be requested for candidates selected Apply Job!