Accounts Payable Specialist III

Job Description:

• Cultivates and maintains positive relationships with vendors, addressing inquiries and resolving payment-related issues in a timely and professional manner
• Supports operations and claims administration teams by handling various financial tasks and collaborating across departments to ensure smooth financial operations
• Enters invoices into the accounting system or utilizes upload templates for batch processing
• Identifies and resolves transaction errors and exceptions to maintain accurate financial records
• Analyzes vendor accounts to ensure accuracy and up-to-date information
• Processes vendor payments accurately and on time using checks, EFT, and credit card methods, recording all details in the accounting system
• Reconciles payments with vendor statements and investigates discrepancies
• Processes voided payments, reissues payments as needed, and implements stop payments in accordance with company policies
• Maintains organized records of cleared checks for audit purposes
• Collects vendor information and sets up new vendor accounts in the accounting system
• Manages and updates vendor EFT details, contact information, and payment terms
• Ensures vendors provide required tax documentation (W-9) and supports 1099 audit and filing processes
• Addresses integration issues related to vendor or invoice data from LCAD
• Manages the COMDATA inbox, including monitoring communications, resolving discrepancies, and responding to vendor inquiries
• Investigates and resolves issues related to COMDATA accounts
• Participates in additional projects and duties as assigned.

Requirements:

• High School Diploma required
• Two (2) plus years of previous work experience required
• Or equivalent combination of education and/or experience
• Experience with accounting controls
• Proven experience in accounts payable or a similar finance role
• Proficiency in accounting software and Microsoft Excel
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Workday experience preferred
• Ability to persevere through challenges and ambiguity.

Benefits:

• Medical, Dental, and Vision insurance
• Employer Paid Basic Life Insurance and AD&D
• Voluntary Life Insurance (Employee/Spouse/Child)
• Health Care and Dependent Care Flexible Spending Accounts
• Pre-Tax and Post --Tax Commuter and Parking Benefits
• 401(k) Retirement Savings Plan with Company Match
• Paid Time Off
• Paid Parental Leave
• Short-Term and Long-Term Disability
• Tuition Reimbursement
• Employee Discounts (retail, hotel, food, restaurants, car rental and much more!)

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