Executive Assistant to Management Team (Remote – Pacific Time | Bilingual | LATAM-Based)

Join Our Growing Team as a Bilingual Executive Assistant - Remote in Latin America! We're seeking a highly organized, tech-savvy, and bilingual (English & Spanish) Executive Assistant to support our management team in a dynamic, fast-growing structural concrete subcontracting company based in Southern California. This full-time remote role offers an exciting opportunity to contribute to a U.S.-based business while working within your local region. Location & Schedule

• Location: Remote – Applicants must be based in Latin America
• Schedule: Monday – Friday, 7:00 AM – 4:00 PM Pacific Time (Full-Time)

Compensation

Monthly salary of $1,500 USD on a contract basis. This is a competitive, regionally appropriate rate designed to provide stable, motivating income in Latin America, with excellent opportunities for growth within our values-driven, U.S.-based company.

About the Role

Become a vital part of our team supporting leadership with operational efficiency, calendar management, communication, and light marketing tasks. This is a remote role that requires your availability during Pacific Time hours, enabling seamless collaboration with our California-based management. Ideal candidates are fluent in both English and Spanish, detail-oriented, proactive, and passionate about bringing structure and accountability to a high-growth business.

Key Responsibilities

• Manage calendars, inboxes, meetings, and priorities for the leadership team
• Organize and triage over 100 emails daily, identifying critical items and responding to or dismissing low-priority emails
• Attend or review internal meetings, take notes, assign follow-ups, and track accountability
• Use AI tools (like ChatGPT) to draft emails, generate summaries, and streamline workflows
• Build and maintain standard operating procedures (SOPs), organize digital files, and manage shared drives (Microsoft 365, SharePoint)
• Assist in implementing and managing task-tracking platforms (Microsoft Planner, Asana, etc.)
• Coordinate travel arrangements, scheduling, birthdays, and provide light personal support
• Support basic marketing activities such as LinkedIn posting and website updates (WIX)

Ideal Candidate Profile

• Located in Latin America
• Fluent in both English and Spanish (spoken and written)
• Minimum of 3 years experience as an Executive Assistant or similar role
• Exceptional communication, organization, and problem-solving skills
• Proficiency with Microsoft 365, HubSpot, task management tools, and cloud platforms
• Experience with AI productivity tools like ChatGPT
• Proactive, responsive, and capable of working independently
• Comfortable holding others accountable and ensuring leadership stays focused

How to Apply

Please submit the following:

• Your resume
• A brief cover letter explaining why you’re the perfect fit for this role
• A sample professional email or follow-up message (bonus if AI-assisted)
• Your current location and confirmation of availability to work Pacific Time hours

️ Notes for U.S. & Canadian Applicants While we appreciate interest from applicants in the United States and Canada, this position is structured as a full-time contractor role with a compensation of $1,500 USD/month. Due to legal regulations around worker classification and minimum wage laws, we are unable to hire full-time contractors residing in the U.S. or Canada—particularly in California—at this rate. We are committed to providing competitive, regionally appropriate compensation and seek long-term partners based in Latin America or regions where this rate aligns with local standards. Thank you for your understanding! Apply tot his job Apply To this Job Apply tot his job Apply To this Job