RCI-NYSERDA-162 Executive Assistant (Chief of Staff) REMOTE EST
Overview
This is a high-level executive support and coordination role supporting the Chief of Staff, President & CEO, and leadership team at New York State Energy Research and Development Authority. The person will help manage daily executive operations, schedules, meetings, communications, and special projects in a fast-paced environment. Main Responsibilities
- Manage executive calendars, meetings, and schedules
- Coordinate leadership and Board meetings
- Track tasks, deadlines, and follow-ups
- Prepare presentations, reports, and executive communications
- Handle incoming requests and maintain documentation
- Support external stakeholder communications
- Assist with special projects and executive operations
- Work closely with leadership teams and departments
What the Client is Looking For
- Executive Assistant / Administrative support background
- Strong communication and professional writing skills
- Experience coordinating projects and multiple priorities
- Excellent organization and attention to detail
- Strong Microsoft Office, Teams, SharePoint, and Webex skills
- Ability to support executives in a fast-moving environment
- Comfortable preparing presentations and reports
- Experience handling confidential information
Key Responsibilities:
- Provide administrative and operational support to the President’s Office
- Coordinate and schedule internal and external stakeholder meetings
- Support executive briefing meetings and prepare briefing materials
- Handle internal inquiries and communications from external stakeholders
- Assist the Chief of Staff with day-to-day coordination activities
- Support NYSERDA program-related administrative functions
- Develop presentations, reports, and briefing documents using MS Office tools
Required Skills & Qualifications:
- Strong experience with executive administrative duties
- Excellent communication and stakeholder coordination skills
- Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
- Experience with scheduling, meeting coordination, and executive support
- Bachelor’s degree required; Master’s degree preferred
- Ability to work independently in a fully remote environment
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