Alumni Reunion Project Manager (Temporary)

Macalester College is seeking a temporary Reunion Project Manager to provide project management and coordination support for Reunion. The role involves ensuring smooth execution of events, communications, and logistics while aligning staff and campus partners' needs.

Responsibilities

• Provide project management support for Reunion planning and execution, including maintaining timelines, tracking progress, and ensuring key milestones are met
• Serve as a central coordinator and liaison across Alumni Engagement staff and campus partners to gather information, align efforts, and ensure clear communication
• Coordinate program and event information, ensuring details are organized, accurate, and implemented effectively
• Co-lead communications and documentation, including managing and updating planning materials, coordinating messaging, and keeping shared resources up to date
• Oversee logistics and operations, ensuring event needs, materials, and spaces are prepared and executed smoothly
• Support volunteer and student staffing coordination, insuring alignment, training, and overall readiness for Reunion
• Completes other responsibilities as assigned
• Participates as an active member of the team
• Participates in department and college activities and supports implementation of shared goals and initiatives
• Provides backup support to other members of the team

Skills

• 1-3 years of project management experience
• Strong attention to detail and organization skills; ability to juggle multiple projects/events simultaneously
• Ability to use databases and all forms of electronic communications
• Ability to handle multiple projects and priorities at the same time in a busy, demanding environment
• Experience with Microsoft Office Suite, Google Business Suite, fundraising software, social media platforms and broadcast emails
• Ability to occasionally work evenings and weekends for campus events and board meetings
• Satisfactory completion of a criminal background check is required
• Bachelor's degree preferred
• Experience with volunteers and higher education is helpful

Company Overview

Company H1B Sponsorship