Administrative Assistant, Partnership Marketing
The USTA (United States Tennis Association) is the national governing body for tennis in the United States, focused on promoting and developing the sport. They are seeking a Partnership Marketing Administrative Assistant responsible for administrative tasks within the Partnership Marketing Department, including clerical duties, managing executive calendars, and supporting special event planning.
Responsibilities
- Manage executive calendars and meeting requests
- Manage executive expense accounts and book executive travel
- Assist with tracking and updating the US Open sponsor ticket inventory and corporate assignments
- Assist with the review and updating of Sponsor Per Contract and Purchase account records, and coordinate per contract mailings with the Ticket Office
- Process and track sponsor per session ticket purchase requests and provide receipts for reconciliation
- Perform general administrative duties, including but not limited to coordination of mailings, photocopying, emailing, and filing
- Coordinate tournament and holiday gifting programs to business clients; project schedule, work with Merchandise group to source gift options, update gift list, packaging, and shipping details
- Maintain an updated contact database
- Maintain staff attendance records and distribute staff weekly schedules
- Coordinate department meetings and agendas
- Support special event planning and logistics, including an annual Partner Briefing and Partner Reception
- Other duties as assigned
Skills
- Associate's degree from an accredited college or university or equivalent
- Demonstrated strong work ethic, positive attitude, and professional client-facing demeanor
- Excellent organizational and time-management skills
- Excellent written and verbal communication skills
- Must have the capability to remain calm and focused in a high-pressure, fast-paced environment (US Open)
- Must be available to work from the USTA National Tennis Center, Queens, NY, for the duration of the US Open (currently 3 weeks)
- This position is designated as 'hybrid/flex' and may allow for both remote and on-site work. Any such position must meet the current USTA hybrid/flex requirements as updated from time to time
- Customer-facing experience preferred
- Familiarity with Ticketing systems preferred (e.g., Archtics)
- Proficiency with Google Suite, Excel, PowerPoint, and Adobe Suite preferred
Benefits
- Medical, dental, vision, access to doctors virtually, a flexible spending account to manage your health and dependent care expenses, and life and disability insurance
- Generous paid time off policy - including vacation, sick, personal, and paid holidays, parental leave, and a paid winter recess
- 401(k) with employer matching (up to 6.5%), promotional and growth opportunities, and Learning and Development programs to learn on the job
- Resources for overall well-being, including mental health and meditation benefits
- A personalized health management program, pet insurance, commuter benefits, identity theft protection, discounts with our network of partners, and fun events
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