Executive Assistant to CIO

About the position Samsonite, a global leader in travel luggage and accessories headquartered in Mansfield, MA, is seeking an Executive Assistant to provide dedicated support to the Office of the CIO. This role is crucial for ensuring the seamless operation of IT leadership by handling a variety of administrative duties for the CIO, demonstrating exemplary organizational and communication skills, and managing department invoices and PO processing specifically related to our IT spend. This is a hybrid role – we work on site 4 days and remotely 1 day, weekly. Who we are: Samsonite is the worldwide leader in superior travel bags, luggage, and accessories combining notable style with the latest design technology and the utmost attention to quality and durability. For more than 100 years, Samsonite has leveraged its rich heritage to create unparalleled products that fulfill the travel lifestyle needs of conscious movers everywhere. With a portfolio of brands including Samsonite, Tumi, American Tourister, High Sierra, Gregory, Hartmann, and Lipault Paris, our products are sold in over 100 countries in North America, Asia, Europe and Latin America through our company-operated retail store, websites and a variety of retail partners. Why you'll love working here: Our employees matter. As a people-focused business, we work hard to provide meaningful rewards and development opportunities for our employees, recognizing performance, and creating a supportive working environment for them, wherever they are based. Vibrant culture. We are committed to a diverse and rich culture, welcoming people from all walks of life. Our long-standing commitment to diversity and inclusion empowers us to bring our authentic selves and unique differences to work every day. Socially responsible. We want to minimize our products' impact on the environment and help create positive journeys worldwide. We do this by creating the best products using the most sustainable and innovative materials, methods, and models. What we value: At Samsonite, we do more than create the bags that move with our consumer, we inspire and celebrate the moments that move them. We believe we have a responsibility to the world in how we operate, the products we sell, the communities where we live and work, and how we treat the people we employ. We're as diverse as travel itself, and like travel, your journey with Samsonite presents the opportunity to be a part of something bigger and explore your passions. This is why we offer various paths for professionals and celebrate the knowledge and skills they bring to our team. We are committed to a respectful workplace that allows our team members to bring their best selves to the workplace daily. Samsonite is an equal opportunity employer and is committed to promoting and maintaining a work environment in which all applicants, associates, customers, and other individuals are treated with dignity and respect free from unlawful harassment, discrimination, or retaliation.

Responsibilities

• Provide high-level administrative support to the CIO, including managing complex calendars, scheduling meetings, preparing detailed reports, and handling sensitive correspondence related to Samsonite’s global IT operations.
• Maintain a well-organized office environment, ensuring that all files, documents, and supplies related to Samsonite’s IT operations are systematically arranged and easily accessible.
• Act as a liaison between the CIO and internal/external stakeholders, ensuring clear and effective communication. Draft professional emails, memos, and other documents as needed to support Samsonite’s IT initiatives.
• Oversee the meticulous processing of invoices related to IT expenditures, ensuring accuracy and timely payment in line with Samsonite’s financial protocols.
• Manage and process purchase orders (PO) for IT equipment and services, ensuring compliance with Samsonite’s procurement policies and budget constraints.
• Arrange comprehensive travel itineraries, accommodations, and transportation for the CIO, ensuring every detail aligns with their schedules and preferences.
• Prepare detailed agendas, take precise minutes, and distribute action items for meetings. Follow up rigorously on their execution to support the CIO in achieving their goals.
• Organize and coordinate company events, conferences, and executive off-sites, reflecting Samsonite’s brand and values in every aspect of the planning and execution.
• Handle all sensitive information with the highest degree of confidentiality and discretion, in line with Samsonite’s corporate guidelines.
• Handle other administrative requirements as requested by the CIO

Benefits

• Our employees matter. As a people-focused business, we work hard to provide meaningful rewards and development opportunities for our employees, recognizing performance, and creating a supportive working environment for them, wherever they are based.
• Vibrant culture. We are committed to a diverse and rich culture, welcoming people from all walks of life. Our long-standing commitment to diversity and inclusion empowers us to bring our authentic selves and unique differences to work every day.
• Socially responsible. We want to minimize our products' impact on the environment and help create positive journeys worldwide. We do this by creating the best products using the most sustainable and innovative materials, methods, and models.

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