Contract Professional Administrative Assistant

Cooley LLP is seeking a Contract Professional Administrative Assistant to join the Litigation & E-Discovery Services team. The role involves providing administrative support to the Contract Professional Team, assisting with document review processes, and managing various administrative tasks related to vendor contracts and data entry.

Responsibilities

• Provide routine administrative support to the Contract Professional Team in all administrative tasks tied to the document review and non employee service provider (NESP) function
• Assist Director of Document Review with research, data collection and analysis and preparing reports, as needed
• Maintain data and content in firm systems such as iManage, Microsoft Teams, and OneNote
• Assist with vendor contract and invoice management
• Assist with entering time into IntApp and comparing timesheets with Relativity database
• File all NESP forms
• Assist with background check and conflicts check processes for contract attorney and NESP hires
• Firmwide hiring and departure maintenance in Workday
• Enter accurate NESP data into Workday, including weekly hours, time type, vendor, etc., for tracking and reporting purposes
• Under the direction of Directors of HR and Administrative Director of Document Review & Contract Professionals assist with tracking and reporting NESP wages as required by CA wage act
• Initiate change forms for all new/departing contract attorneys and NESPs
• Coordinate onboarding meeting logistics, and Zoom invites as needed
• Maintain document review and NESP tracking spreadsheets
• Assist with updates to the NESP policy manual
• Maintain document review department records in accordance with Information Governance policies
• Coordinate and assist with other special projects as required
• All other duties as assigned or required

Skills

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate strong skills in Microsoft Excel
• Available to work overtime, as required
• Bachelor's Degree
• Prior administrative experience helpful

Benefits

• Medical
• Health savings account (with applicable medical plan)
• Dental
• Vision
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance
• AD&D
• Long-term care coverage
• Backup care for children and/or adults
• Other parental support benefits
• Firm-paid life insurance
• AD&D
• LTD
• Short term medical benefits
• 20 days of Paid Time Off (“PTO”)
• 10 paid holidays each year
• Generous parental leave
• Fertility benefits

Company Overview