Executive Assistant
Boat Rocker Studios is an independent global entertainment company focused on storytelling across various media. The Executive Assistant will support the EVP and VP in managing schedules, handling communication, and providing administrative and creative support.
Responsibilities
- Scheduling and calendar management across multiple time zones
- Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives
- Maintaining and updating information: contact info, submission grids, slates
- Providing creative support such as reviewing submissions, taking notes and tracking competitive projects
- Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated
- Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings
- Supporting sales activities, including distributing screeners, materials, and presentations
- Maintaining buyer contacts lists and basic sales trackers
- Organize and book travel and accommodations; prepare travel itineraries and schedules
- Compile expense reports on behalf of executives
- Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers’ rooms, production gifts, etc
- Complete detailed research on assigned projects and tasks
- Handling high-level confidential material discreetly
- Arranging couriers / shipments locally and internationally
Skills
- 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable
- Excellent communication and phone manner
- Calendar management experience
- Proficient in Microsoft Office Suite, Apple and Mac products
- Must be reliable, efficient, and good with deadlines and time management
- Ability to succeed under pressure
- Entrepreneurial spirit, collaborative and positive attitude
- Propensity towards working in a highly collaborative environment
- Familiarity with Airtable and general tech-savvy is a plus
- Spanish language skills are an asset but not required
Benefits
- Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
- Additional time off during the winter holidays
- In-person/remote hybrid work environment
Company Overview