Procurement Coordinator

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology and services. The Procurement Coordinator is responsible for handling all order and fulfillment matters, including managing vendor relationships, tracking deliveries, and preparing reports.

Responsibilities

• Complete requests for materials and equipment in IT/Engineering space
• Review scheduled orders to ensure correct priority and processing of purchase requests and order placement with selected vendor
• Ensure vendor administration and tracking delivery of orders, as well as exceptions and vendor errors
• Work with the Global Order and Fulfillment Team to regularly assess vendor pricing and performance
• Ensure that orders are placed through the correct vendors and maintaining visibility to confirm delivery to multiple offices around the US and international
• Complete additional tasks assigned by Logistics Team Lead or Management, including creating and updating pricing and vendor contracting agreements
• Prepare reports and provide basic analysis of the data, including On-Time
• Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Client stakeholders
• Provide timely ad hoc and recurring reports as per specifications
• Maintain associated tracking, reporting and validate information consistency and evaluate discrepancies across various systems such as Coupa, Oracle, ServiceNow, and others as directed or per established procedure
• Maintain accuracy and enhance standards of procedure documentation as process and system changes take place. These updates are to take place in a timely fashion typically within the week a given change takes place

Skills

• High School Diploma or GED Equivalent
• 1+ years of experience in procurement, logistics or related field
• Available to be onsite 2-3 days a week
• Proficient with Coupa & Oracle
• Ready, willing, and able to deliver excellence independently or collaboratively
• Analytical thinker who can help organize and complete tasks
• Meticulous attention to detail
• Provide remarkable customer service
• Possess experience with inventory management
• Experience in purchasing, which may include working with vendors, creating purchase orders, and invoicing
• Ability to prioritize and execute tasks in a fast-paced environment, make sound decisions, and possess a keen attention to detail
• Excellent verbal and written communication skills
• Diligent problem-solving skills and takes accountability for decisions and actions
• Must be self-motivated, able to work independently and as a team member
• Proficient with Google Docs, Sheets, Slides, and Microsoft Office Suite

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